Procedures | Downloads

Dear Teachers and Delegates,

We are extremely pleased to be able to host your delegation for the HC-APYLS 2017 held from 24 to 31 July 2017.

Please refer to the instructions below for registration.

1. Individual Submissions

ALL delegates & teacher chaperons are to complete the following.

1. Click on either the "Delegate Registration" or "Teacher Registration" button below to access and complete an online form.

2. Use the upload tool below to upload an individual photo of yourself.


Photos should fulfil these requirements:
  • Formal photo
  • Dimensions: 400 (Width) x 514 (Height) in pixels
  • File Name: “DelegatePhoto_SchoolName

    e.g. “DelegatePhoto_

  • 2. Group Submissions

    Teacher Chaperons should supervise the following.

    1. Prepare one PDF file comprising

    a) Scanned copies of Teacher Chaperon and Students' Passports
    (Page with Photo Identification and the Date it Expires) AND

    b) Completed Parent's Consent Forms of all participants from your school. Ensure that all forms are duly signed. Click on the button below to download a copy of the form.

    2. Upload this PDF file using the Upload tool below


    PDF File should fulfil these requirements:
  • In PDF format ('.pdf' extension)
  • File Name: “Info_YourSchoolName.pdf”,
    e.g. “Info_

  • 3. Flight Details

    Teacher Chaperons, please click on the
    button below and fill in your school's flight details.


    Arrival: Before 23 July 2017 (Sunday), 1400h
    Departure: After 1 August 2017 (Tuesday), 0800h.

    4. Preferences for Visits

    Delegates, please indicate your preference for which
    university and museum you would prefer to visit below.

    This indication of preference will serve as a guide for us to
    allocate you, depending on the availability of spaces for each visit.


    Please submit this form before
    Sunday 25th June 2017 (SGT)

    Pre-departure Sheet

    The Pre-departure Sheet provides the fundamental information for all delegates and teacher chaperons to prepare for the Summit.
    The document is available here for quick reference.

    Personal Data Protection Act

    Where Hwa Chong Institution receives any personal data (as defined by the Personal Data Protection Act 2012(“PDPA”) from participants of the Hwa Chong Asia-Pacific Young Leaders Summit 2017 (HC-APYLS), it shall ensure that it fully complies with the provisions of the PDPA and only deals with the data to fulfill its obligations as the summit organizer.

    (Read Long-Form Clause Here)